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Providing Captions for Video

​Multimedia Captions & Transcripts

  • Videos embedded in ACPS web pages must have captions for the hearing impaired. For fullest accessibility, text transcriptions for those with visual impairments should also be made available.
  • Text transcriptions must be provided for audio files and presentation slides (PowerPoints, Prezis).

Adding Captions to YouTube Videos

Videos on our sites are generally loaded from YouTube, which provides tools for creating and editing captions. The instructions below assume you have rights to the YouTube account where a video is stored.

  1. Log into YouTube
  2. Click “My Channel” in left column
  3. Click “Video Manager at top
  4. Click drop-down menu to the right of the edit button associated with the video you want to work with.
  5. Choose “Subtitles/CC”
  6. Click blue box titled “Add new subtitles or CC”
  7. Choose “English”
  8. Choose “Create new subtitles or CC”
    NOTE: Alternatively, YouTube's "Automatic Captions" can be reviewed and edited for accuracy.)
  9. Click the “play” button on the video, and begin to type in the box to the left titled “Type subtitle here then press Enter”. The video will automatically pause while you type, and begin again once you are done.
  10. After you type each desired subtitle, press the blue button to the right to enter and save it.
  11. Make sure the timing of your subtitles match with what is on the screen.
  12. Press the blue “Publish” button at the top right to finalize.

For more info visit YouTube’s “Subtitles & closed captions” page; or contact our ACPS Web Content & Social Media Specialist.

Multimedia Transcriptions

Links to textual transcripts should accompany multimedia objects such as PowerPoint and Prezi slideshows, as well as audio files and videos.

Transcripts, as well as captions, should be provided with video; they do not have to be verbatim, but should contain descriptions and explanations, as needed, to supplement information presented in visual content.

Why this matters

Captions allow the content of web video to be accessible to those who do not have access to audio, and can also be helpful to those who are not fluent in the language spoken in the video.

Transcripts allow deaf/blind users to access video, audio, and presentation slides through screen readers as well through refreshable Braille and similar devices.

Get Acrobat PDF Reader You may need the free Acrobat Reader to access information presented in PDF format.