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Policy Updates 2018-19

​​​​​​​​​​Policy Updates, 2018-19 School Year

The following policy updates are arranged by approval date, beginning with the most recent. An invalid policy link anywhere on this p​age means that there is a newer version of the policy available. Current versions of our School Board's policies may be viewed online through Electroni​cS​choolBoard​.​

To access our archive of policy updates, dating back to the 2012-13 school year, visit the Policy Updates homepage.

February 28, 2019

PolicyDelete PolicyUpdate LanguageUpdate Legal ReferenceNew PolicyReviewed; No ChangesResponsible Staff Member
ACC Anti-RacismXBernard Hairston
The School Board directed staff to develop an Anti-Racism policy in July 2018. Students, community and staff collaborated in this charge.
GCC Leave ProgramXLorna Gerome
Policy updated after many months of collaborative work between the Division and the County to provide clarity in policy for existing procedures and to create commonality in leave practices. View a summary and rationale of changes. Changes are effective July 1, 2019.
KB Public Information ProgramXXPhil Giaramita
Changes recommended by staff as part of the five-year review.

January 24, 2019

PolicyDelete PolicyUpdate LanguageUpdate Legal ReferenceNew PolicyReviewed; No ChangesResponsible Staff Member
FA Building and Naming FacilitiesX Patrick McLaughlin
Minor revisions have been made to the policy to clarify ambiguous language and to ensure consistent language throughout the policy.

January 10, 2019

PolicyDelete PolicyUpdate LanguageUpdate Legal ReferenceNew PolicyReviewed; No ChangesResponsible Staff Member
GCA Personnel - DefinitionsXLorna Gerome
Language clarified, new terms added.
GCBA Salary Administration and Position ClassificationXLorna Gerome
Updated language for consistency and current practice. Removed Shift Differential section, as this pay practice will change; it will be in GCJ, Licensed and Classified Staff Schedules, Time Tracking, and Compensation.
GCD Recruitment and Selection of PersonnelXLorna Gerome
Clarified and updated language to match current procedures. Removed redundant policy language and cross referenced where appropriate. Added diversity and inclusion language.
GCDA Effect of Criminal Conviction or ArrestXXLorna Gerome
Policy updated to reflect enactment of Acts 2018 c. 833 by HB 1000. Changes partner with revisions to GCD, Recruitment and Selection of Employees.
GCJ Licensed and Classified Staff Schedules and Overtime/Compensatory Time CompensationXLorna Gerome
This policy is effective March 1, 2019. Updated language for consistency and current practice. Clarified expectations for staff schedules. Any non-exempt staff with an alternating weekly schedule with different hours will be classified based on the workweek with the fewer hours. Clarified language on flex time. Defined the term “base weekly hours,” full-day and half-day increments, and “pay by exception.” Established rules for time recording, increments, and reductions in pay for exempt and non-exempt employees. Clarified who and when compensatory time leave is earned and paid out. Clarified overtime and compensatory time rules for non-exempt dual-job employees. Standardized eligibility and rate for on-call compensation and for call-back compensation. Established new rules and rates for receiving shift differential pay. Clarified pay for non-exempt employees during building closure periods. Clarified that employee time spent working for field trips and court appearances is compensable.
GCPCC InsuranceXLorna Gerome
Updated language.
GCQC Coverage of Schools Due to Weather and/or EmergencyXLorna Gerome
Clarified language for consistency. Partnered with revisions in policy GCA for new definitions. Clarified liberal leave. Clarified that essential personnel are required to report when directed; accrued leave or unpaid leave must be used for absences; and employee may be counseled or disciplined for repeatedly not being able to work when directed. Established building closure periods set by the Superintendent/designee. These may be retroactively designated based on conditions as well to provide paid leave to employees during these emergency periods. Created a new category for the Superintendent/designee to close a single location if needed, such as for a power outage only impacting one building.

December 13, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
GCB Licensed Staff ContractsX​XLorna Gerome
Minor changes to language to align with VSBA.​​
GCBAA Staff Salary and Salary SchedulesX​Lorna Gerome
Language aligned with VSBA. Language updated for consistency and current practice. Removed information that is unnecessary procedure from the ALCP program guidelines.​​
GCE Part-Time and Substitute Teaching Employment​XLorna Gerome
Language updated for clarity and current practice.​​
GCJB Planning PeriodsX​Lorna Gerome
Language added to clarify pay practice.​​
GDA Acceptable/ Responsible UseX​Lorna Gerome
Minor language changes for consistency. New language on electronic timekeeping systems and personal device use.​​
GEA Acceptance of Electronic Signatures and Records​XLorna Gerome
Minor language changes for consistency.​​
JHCB Student ImmunizationsX​Eileen Gomez
Minor language changes.​​
​​

December 6, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
IA Instructional Goals and ObjectivesX​Patrick McLaughlin
Policy updated to reflect amendment of Va. Code §22.1-253.13:1 by HB 399 (re item #15) and HB 507 (re item #12).​​
JEB Entrance Age/Admission of Persons Not of School AgeXNick King
Cross references added.​​
JEG Exclusions and Exemptions From School AttendanceXNick King
Reviewed as part of five-year review cycle. No changes recommended.​​
JFCL Notification Regarding Prosecution of Juveniles as AdultsXNick King
Reviewed as part of five-year review cycle. No changes recommended.​​
LI Relations With Educational Accreditation Agencies​XJennifer Johnston
Policy updated to reflect amendment of the Standards of Accreditation.​​
​​

October 25, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
BGA School Board and Superintendent General Operating ProceduresX​Matt Haas
New Policy. Included suggestions from Board at the 9/27/2018 work session.​​
IGDA Interscholastic/ Extracurricular ActivitiesXJay Thomas
Reviewed. No recommended changes.​​
IGDAA Addition or Elimination of High School Interscholastic Teams or SportsXJay Thomas
Reviewed. No recommended changes.​​
​​

October 18, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
DLC Expense ReimbursementsXRosalyn Schmitt
Reviewed. No recommended changes.​​
​EBBA Emergency First Aid, CPR, and AED Certified PersonnelXKevin Kirst/Jamie Gellner
Reviewed. No recommended changes.​​
​GCA Personnel – DefinitionsX​Lorna Gerome
This policy was overhauled to clarify and update language. GCA lays the groundwork for terms used throughout the Personnel “G” policies. As there are exceptions for so many situations, we wanted to provide structure, but not be overly restrictive so that policy would be constantly changing. Another objective was not to have language duplicated in another policy to reduce the likelihood of missed updates. Some language may look like it was struck in the latest version, but it may have been moved to a different section or reworded for clarification.
​​
1. Key words were alphabetized for quicker identification.
2. Classifications of types of employees were more thoroughly outlined.
3. “Partner Agency” was added and language on what it means for employees.
4. Structure put around months worked. Currently, this is not defined and we have employees receiving different benefits. This will bring all employees into alignment starting with the August 2019 pay cycle. (There are 14 11-month employees that will be adjusted next year based on current status.)
5. Provides clarification on combining two part-time regular positions to determine benefits eligibility for County-defined benefits. Employees must be full-time in a single position for VRS.
6. Clarifies the Board may give certain groups of part-time employees benefits at full-time rates, such as bus drivers and the new .70 FTE employees getting full-time rates.
7. Clarifies that while temporary employees do not normally get benefits, there may be exceptions (ex. special project contracted workers, temps eligible under the ACA).
8. Clarifies language on Board insurance contributions for married benefits-eligible employees.
9. Provides more guidance on what is continuous service, gives flexibility when there could be a business hardship like for contracted employees.
10. Adds more cross referenced policies for quick reference.
​​
IC/ID School Year/School DayX​XPatrick McLaughlin
Policy updated to reflect enactment of Acts 2018, c. 785 by HB 1419/SB 273 and changes to the Standards of Accreditation; Legal references and cross references updated​​
IE Moment of SilenceXJay Thomas/Michele Castner
Reviewed. No recommended changes.​​
IGE Adult Education​XSharon Root
Policy updated to reflect amendment of Virginia Code §22.1-223 by HB 803. Legal references and cross references updated.​​
JC School Attendance AreasX​XNick King
Policy updated to reflect enactment of Virginia Code §22.1-7.2 by HB 1085.​​
​JECA Admission of Homeless ChildrenX​XSharon Root
Policy updated to reflect amendments to Virginia Code §22.1-3 by SB 961.​​
JO Student RecordsX​XMark Leach
Policy and legal references updated to reflect amendment of Virginia Code §22.1-287.1 by HB 1 and §2.2-3705.4 by SB 512.​​
KKA​ Service Animals in Public Schools​XSuzanne Fladd
Policy updated to clarify procedures for requesting permission to bring service animals onto school property.​​
​​

September 27, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
JOF Security Cameras and Video RecordingX​Jay Thomas
This is a new policy.​​
​​​

September 18, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
​BCG Legal Counsel to the School Board​XMatt Haas
Policy updated at the request of the Board.​​
IGAD Career and Technical EducationX​XMichael Craddock
Policy updated to reflect amendment of Va. Code § 22.1-227.1 by HB 544/SB9 60.​​
​IGAH Family Life Education (FLE)​XJay Thomas
Policy updated to reflect amendment of Va. Code § 22.1-207.1:1 by HB 45 and SB101.​​
​IGBC Parental InvolvementX​XBernard Hairston/Gloria Rockhold
Policy updated to reflect changes made by the VSBA.​​
​IGBG Homebound, Correspondence and Alternative Means of Instruction​XXMichael Craddock/Kevin Kirst
Policy renamed and updated to reflect amendment of 8 VAC 20-131-180.​​
JEA Compulsory Attendance​XNick King
Policy updated to reflect amendment of Va. Code § 22.1-254 by HB 829 and amendment of Va. Code § 22.1-277.2:1 by SB 170.​​
​JEC School Admission​XNick King
Policy updated to reflect amendment of Va. Code § 22.1-254 by SB 775.​​
​JED Student Absences/Excuses/DismissalsX​Nick King
Policy updated to reflect amendment of Standards of Accreditation and amendment of Va. Code § 22.1-258 by HB 1485/SB841.​​
​JGD/JGE Student Suspension/Expulsion​XNick King
Policy updated to reflect amendment of Va. Code § 22.1-279.3:1 by HB 292, amendment of Va. Code §§ 22.1-276.01 and 22.1-277.05 by HB 1600, and amendment of Va. Code §§ 22.1-277 and 22.1-277.2:1 by SB 170.​​
KBA Freedom of Information Act Requests​XPhil Giaramita
Policy updated based on amendment to Va. Code 2.2-3704 by HB 1539 (2017).​​
​​

August 23, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
BBFA Sch​ool Board Members Conflict o​f Interest ​
​X​X​​
A​manda Farley​
Policy updated to reflect amendment to Va. Code § 2.2-3119 by HB 212/SB 124.​​
BDA Regular School Board Meetings​X​X​​
Jennifer Johnston
Policy updated to reflect amendment of Va. Code § 2.2-3707 and enactment of Va. Code § 2.2-3708.2 by HB 907.​​
BDD Electronic Participation in Meetings from Remote Locations​X​X​​
Jennifer Johnston
Policy updated to reflect amendment of Va. Code §§ 2.2-3701 and 2.2-3707, repeal of Va. Code §§ 2.2-3708 and 2.2-3708.1, and enactment of Va. Code § 2.2-3708.2 by HB 907.​​
CMA Albemarle County School Division Annual Report Card​X​X​​
Jamie Gellner
Policy renamed and updated to reflect amendments to the Standards of Accreditation. Legal References updated.​​
DA Management of Funds​X​​
Rosalyn Schmitt
Policy updated to reflect content of legal references.​​
IGAE/IGAF Health/Physical Education​X​​
Jay Thomas​
First paragraph of policy updated to reflect amendment of Va. Code § 22.1-207 by HB 1604/SB 953 and by HB 1532. Second paragraph of policy updated to reflect amendment of Va. Code § 22.1-253.13:1 by HB 357/SB 211 from 2016, which specified that the changes were to take effect at the beginning of the 2018-2019 school year. Cross references updated.​​
​IGBJ Advanced Placement Classes and Special Programs​X​​
Jay Thomas
Policy and Legal Reference updated to reflect amendment of Va. Code § 22.1-153.13:1 by HB 399. Cross Reference updated.​​
IJ​ Guidance and Counseling Program​X​X​​
Patrick McLaughlin
Content related to Academic and Career Plans moved to new Policy IJD College and Career Readiness. ​Legal References updated to reflect move of some content to new policy.​​

August 9, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
​IICB/IICC Community Resource Persons/School Volunteers​XXGloria Rockhold
Reviewed as part of five-year cycle.​​
​IKG Remediation Recovery Program​XXIndia Haun
Policy and legal references update to reflect amendments to the Standards of Accreditation.​​
IKH Retaking SOL AssessmentsX​X​​
India Haun
Policy updated to reflect adoption of Revisions to the Criteria for the Determination of Student Eligibility for Expedited Retakes of Standards of Learning (SOL) Tests, Virginia Board of Education, March 22, 2018.​​
​IL/IM Assessment/Testing/Program Evaluation​XIndia Haun
Policy Updated to reflect amendment of Va. Code §22.1-4.2 by SB238.​​
​JFGA Relations with Law Enforcement Authorities​XNick King
Policy updated to reflect amendment of Va. Code § 22.1-279.3:1.A by HB 292.​​
LC Charter Schools​XXChad Ratliff
Policy revised to better align with VSBA policy. Enclosure portion of the policy was updated to reflect amendment of the Standards of Accreditation.​​
​​

July 12, 2018

​Policy​​
​Delete Policy​Update Language​Update Legal Reference​New Policy​Reviewed; No Changes​Responsible Staff Member
​AA School Division Legal Status​XJennifer Johnston
Minor language updates. Legal references updated.​​
AC Nondiscrimination​XJennifer Johnston
Minor language updates.​​
AD Educational PhilosophyXJennifer Johnston
Reviewed with no changes.​​
​CBA Role, Qualifications, and Evaluation of the SuperintendentXJennifer Johnston
Legal references updated.​​
​CBD Superintendent's Compensation and Benefits​XXJennifer Johnston
Minor language updates. Legal reference updated to reflect amendment of the Virginia Freedom of Information Act by HB 1539 (2017).​​
CF School Building AdministrationXJamie Gellner/Amanda Farley
Reviewed with no changes.​​
CH Policy ImplementationXJamie Gellner/Amanda Farley
Reviewed with no changes.​​
CLA Reporting Acts of Violence and Substance Abuse​XAmanda Farley
Policy updated to reflect amendment of Va. Code § 22.1-279.3:1 by HB 292.​​
DJ PurchasingXJamie Gellner/Amanda Farley
Reviewed with no changes.​​
​GBEAB Blood Borne Infectious Conditions​XLeanne Knox
Policy updated based on recommendations from VSBA.​​
GDQ School Bus Drivers​XXJim Foley
Policy and legal references updated.​​
IIBD School Libraries/Media Centers​XBecky Fisher
Policy updated to reflect revision to 8 VAC 20-131-190.​​
​IKF The Virginia Assessment Program and Graduation Requirements​XXIndia Haun
Policy renamed. Policy, legal references, and cross references updated to reflect amendment of the Board of Education regulations.​​
​IKFD Pathways for Attaining Standard Units of Credit​XIndia Haun
Policy language updated.​​
​JHCCA Blood Borne Contagious or Infectious Diseases​XLeanne Knox
Language updated based on recommendations from VSBA.​​



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